CLUB CONSTITUTION

 

 

 

1. The Club shall be called The Sloughi Club and its objectives shall be :

 

To promote and foster the interests of the Sloughi whilst giving regard to the breed’s special needs and character and to further the preservation of the breed in its native form by

 

a. Maintaining the current Breed Standard (Interim)

b. To maintain a breed health register.

c. To provide a breed rescue service, run by an elected sub-committee and maintained by separate funding.

d. To promote a high level of judging through instructive Teach Ins and Seminars.

e. To maintain a list of judges whom the Club would support and within the KC rules, managed by an elected Judges’ sub-committee.

 

2. Officers,Committee and Members

 

The Club shall consist of Patron, President, an unlimited number of Vice Presidents, Chairman, Vice Chairman, Secretary, Treasurer, a Committee of eight and an unlimited number of ordinary members.

 

3. Committee

 

The Management of the Club shall be in the hands of the following Officers of the Club : Chairman, Secretary, Treasurer and a Committee consisting of eight members, of whom three shall retire on a three year rotation.

 

Officers shall retire on a three year rotation.

The Patron, President and Vice Presidents shall be elected by members for a period of three years.

Members of the Committee shall be eligible for re-election every three years.

The following Officers and Committee shall have no voting rights at Committee Meetings except as an ordinary member at General Meetings : Patron.

Meetings of the Committee shall be held as deemed necessary but at least twice in a Club year.

A quorum of a meeting shall be six to include two Officers.

The Committee shall have the power to co-opt members to the Committee in the event of positions becoming vacant between General Meetings.

Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place. Co-opted Committee Members shall have voting rights at Committee meetings.

No individual who has been a full member for less than one year may be elected on to the Committee.

 

4. Election of Members

 

Candidates for membership shall be proposed by one fully paid up member and seconded by another ,both of which being not less than one year’s full membership.

On full payment of subscription the candidate will be approved by Committee on a vote by showing of hands by those present. Notice of acceptance will be sent by the Secretary to each Candidate.

 

5. An up to date list of members and their addresses must be maintained and, if so requested, made available for inspection by the Kennel club and members of the Club. A declaration of the number of members of the Society must be made with the Annual returns in July.

 

6. Voting Rights

Each member shall be entitled to one vote immediately upon acceptance of membership.

Joint members will have one vote for each individual member of the partnership.

Junior members are not accepted.

Postal and proxy votes are not allowed.

Voting shall be by show of hands as decided by majority at meeting. In the event of a tied vote the Chairman will have the casting vote.

 

7. Club Property

The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a final General meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.

A final statement of accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club. The Committee of the Club will nominate two of their members to act on behalf of the Club in re-allocation of Club assets. NB The rescue fund is not deemed as part of the Club assets.

 

8. Club Accounts

A banking Account shall be held in the name of the Club at Lloyds TSB into which all revenue of the Club shall be paid and from which withdrawal shall only be made on the signatures of two of the following Officers at any time, Chairman, Treasurer and Secretary. No two signatories may reside in the same household.

The Club shall hold a bank account for the purposes of a Sloughi Rescue Fund, into which all revenue for this purpose must be paid and from withdrawal shall only be made on the signatories of two of the three designated Officers.

Withdrawals from the rescue fund can only be made following full approval of the Committee at a meeting.

The banking and all financial business shall be carried out by the Treasurer.

The accounts must be certified annually and presented to members at the Annual General Meeting. Certification of the accounts must be carried out by one qualified accountant or two unqualified individuals with accountancy experience.

 

9.Subscriptions

The annual subscription are set by the membership at the AGM each year for he following year. Subscriptions are due on January 1st each year must be paid by April 1st. Any member not having paid their subscription by April 15th in that year will not be entitled to any privileges of membership and their name will be erased from the register. Acceptance back onto the register will be dependant on a new membership application and payment of arrears.

Once members have been accepted for membership, and providing they continue to pay their membership subscriptions at the correct time, they cannot be refused renewal of membership. With the exception of default on subscriptions, the only way to remove a member from the Club’s register is by following the procedure defined under ‘expulsion of members’

 

 

 

10. Expulsion of Members

Any member who shall be suspended under Kennel Club Rule A42j (5) and/or any member whose dog(s) is /are disqualified under Kennel Club Rule A42j (9) shall ipso facto cease to be a member of the Sloughi Club.

If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object, the consideration of the conduct of that member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting, so that he/she may attend and offer an explanation. If, at that meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the Club, except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

 

If the Club expels any member for discreditable conduct in connection with Dogs, Dog shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within 7 days and supply any particulars required.

 

Any member who has resigned, or whose resignation has been requested, or who has been removed from membership shall forfeit all rights and privileges of the Club. He/she shall forthwith return to the Secretary all Club assets he/she holds.

 

11. Financial Year and Annual General Meeting

 

The financial year of the Club shall be from January 1st to December 31st.

The Annual General Meeting shall be held each year before 30th June.

 

12. Annual General Meeting

 

1. The Club year will run from AGM to AGM.

2. The AGM is to receive the report of the Club Officers and Balance sheet, to elect Officers and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Hon. Secretary.

The quorum for an AGM to be ten including the Chairman or Vice Chairman and Secretary.

There shall be a minimum of 28 days notice of all General meetings by the issue of a proposed agenda.

Due notice of 14 days will be given for any further items for inclusion as an item on that agenda. Each item must be proposed and seconded in writing by fully paid up members of the Club and sent to the Secretary. No other business shall be brought before a general meeting, with the exception of routine matters or those which in the opinion of the Chairman of that meeting are deemed urgent.

 

Officers and Committee

 

 

    • Patron, with no voting rights, except as an ordinary member. Nominated and elected by members at an AGM.

 

    • A President, with voting rights, nominated and elected by members at an AGM for a term of three years and then be eligible for re-election.

 

    • An unlimited number of Vice Presidents, with voting rights, nominated and elected by members at an AGM for a term of three years and then be eligible for re-election.

 

    • A Chairman, nominated and elected by members at an AGM. The Chairman has no voting rights unless there is a tied vote, in which case the Chairman has the casting vote.

 

    • A Secretary, with voting rights ,nominated and elected by members at an AGM for a term of three years and then be eligible for re-election.

 

    • A Treasurer, with voting rights, nominated and elected by members at an AGM for a term of three years and then eligible for re-election.

 

    • A Committee of eight, with voting rights, nominated and elected by the members at an AGM for a term of three years and then eligible for re-election.

 

3. Notification of such a meeting may be given by electronic mail to members. Those members wishing to receive a postal notification must request this in writing from the Secretary.

 

12A. Special General Meetings

A Special General Meeting may be summoned by the Secretary, if not less than sixteen (16) members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.

A minimum of six (6) Committee of the Club is also empowered to call a SGM.by sending a signed requisition as above to the Secretary.

No business other than that detailed on the agenda can be discussed at a SGM

 

 

Committee Meetings

Committee meetings will be held as deemed necessary throughout the year.

There shall be a minimum of 28 days notice of all Committee meetings (except where the Chairman deems as an emergency) by the issue of a proposed agenda. Due notice of 14 days will be given for further items to be included on that agenda by contacting the Secretary.

A copy of the minutes of the Committee meeting will be sent out to all Officers within 14 days of that meeting.to inform the Kennel Club of any change of Secretary of the Club, which may occur during the course of the year.

The quorum for a Committee meeting to be six and must include two Officers.

At the discretion of the Committee experts and /or recognised authorities may be requested to provide information to and/or attend meetings but may not take part or vote on any Committee business.

Three consecutive absences from the Committee meetings without reasonable explanations to the Secretary shall constitute resignation. The member will be notified by the Secretary after two absences.

 

13. Amendments to Rules

The Constitution of the Sloughi Club may only be amended at an AGM or Special GM, notice of which includes the details of the proposals for amendment. These changes cannot be brought into force until the Kennel Club has been advised and has given its approval of the alterations or amendments. New Rules and amendments introduced to meet Kennel Club requirements shall be adopted immediately and be included on the Club’s constitution and shall be adopted immediately.

 

14. Annual Returns

The Officers acknowledge that during the month of January each year, maintenance of the Title fee will be forwarded to the Kennel Club, whether by the Secretary or Direct Debit, for the continuance of registration. The Officers acknowledge that by the July 31st each year, returns, as stipulated by the Kennel Club Regulations for the registration and maintenance of Title of Societies and Breed Councils and the affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club.

The Officers also acknowledge their duty to inform the Kennel club of any changes of Secretary of the Club which may occur during the course of the year.

 

15. The Kennel Club is the final authority

for interpreting the Rules and regulations of The Sloughi Club in all cases relevant to canine or Club matters

 

16. The Club shall not join any federation of Societies Clubs.

 

17. No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Society.

 

18. Breed Club Judging Lists.

 

The judging list is to indicate to interested parties those persons the Club would support at different levels of judging and that they fulfil the judges criteria for that list. Club membership is not a requisite for inclusions on the lists.

The Judging Criteria and lists will be reviewed and new applications considered annually by the elected Judges Sub-Committee consisting of experienced judges.

Judges Sub-Committee members need not be members of the Club Committee and are elected annually at the AGM.

Lists compiled are not subject to ratification of the Club Committee or membership of the Club. Voting for inclusion on the relevant list is by a show of hands by those present at the meeting, in the event of a tied vote the Chairman of the JSC has the casting vote. The Secretary will maintain the list and circulate to relevant Clubs and Societies and submit a copy to the Kennel Club with the Annual returns. The judges list approved at each meeting becomes the current list.

A1 List - Judges who have been approved to award CCs in the breed and have carried out an appointment.

A2 List- Judges who, if invited to judge by a Society, would in principle be approved by the Kennel club to award CCs in the breed for that occasion.

A3 List - Judges who are recommended by the Club as being suitable to award CCs in the breed, but not yet approved by the Kennel club for inclusion on the A2 list.

B List - Judges who have been approved by the Club to judge at shows without CCs or Open shows.

C List - Any aspirant judges who do not fulfil the criteria of the above categories.

 

 

PUBLICITY

 

 

    • Any matters for publication in any media shall be agreed and recorded at a Committee meeting before being released.

 

CREATED BY THIEFSIDE HOUNDS 2017